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Head of Funding and Development

Location
Dundee
Posted
14 Sep 2022

Jenson Fisher is delighted to be the retained partner of Dundee University Students' Association to appoint a Head of Funding and Development.


Dundee University Students' Association (DUSA) plays a key role in supporting students to come together to socialise, be part of clubs and societies, learn, volunteer, work and access advice, guidance, and support. We enable them to pursue their ambitions and maximise their individual and collective impact. Our future success is dependent on our ability to continue to serve our members well as our membership changes, by proactively responding to their requirements through collaborative leadership. DUSA is a charitable organisation, devoted to providing appropriate and valued services and supports to our members. We are committed to creating an environment in which all staff, volunteers and members are supported to continuously develop their talents, skills, and knowledge.


This is a new role which will make a transformational difference to students lives in Dundee and beyond. DUSA has an ambitious 5 year strategic plan to transform the Association into a thriving, sustainable organisation which represents students and provides innovative and excellent services that transform their lives. The post-holder will be a key leader on this exciting journey.

The post-holder will build on the healthy financial position of DUSA and will be required to maintain and secure funding for current work and future opportunities that are available. The post-holder has direct budgetary responsibility for managing and maintaining the Association's budget of £5.5m.


We are seeking an experienced leader who can help DUSA reach new heights via strong financial planning, excellent communication, financial stewardship, and cost control. We are part way through our first year of our ambitious 5-year strategic plan which aims to enrich the student experience by building a kinder, greener and more diverse global student community, creating lasting impact for generations to come. The post-holder will be a leading voice in the innovation and development of DUSA.


You will be joining a representative organisation that recognises that staff are our most valuable asset. We value people who think for themselves, who seek responsibility and seize the opportunities offered in a vibrant, fast paced and fun environment. If this appeals to you and you have the skills and attributes outlined below, we can't wait to hear from you.

In return we have a great place to work, an unrivalled commitment to staff learning and development and work life balance. We operate a flexible working policy which includes provision for flexi-time and time off in lieu for additional hours worked. Working hours will usually be between the hours of 7.30am-8pm Monday to Friday.


Principal Duties and Responsibilities of post-holder:

Contribute to DUSA's strategic planning processes, driving the long-¬term development and sustainability of the Association.

Lead the Association staff teams through empowering staff to maximise their contribution to DUSA by working flexibly across teams.

Proactively contributing to the vision and mission of the Association and supporting a multi-disciplinary workforce.

Developing the business plan including the budget or financial plan - this relates primarily to the operating revenue and costs of the Association as well as the cash flow management.

Establishing the basis for the organisation's wellbeing - this relates to the management of the assets and liabilities of the Association; and monitoring processes that provide the organisation with sufficient financial information to be satisfied that the finances are being appropriately managed towards the achievement of both the short and long term goals of the Association. This includes establishing key performance indicators and benchmarks for performance evaluation and a framework that provides the board, management and staff with a reporting system in an accurate and timely manner.

Maintain, develop and implement a diverse Income Generation strategy designed to secure targeted annual income.

Lead on the reporting and relationship management with external customers and partnerships, ensuring that all customers and partners have the narrative and financial information they require, so they are confident in and understand the added value that DUSA delivers.

Cultivate good relationships with key contacts and potential partners to maximise income and contribution to charitable activities.

To work in partnership with the Head of Operations (Hospitality and Events) to create and implement commercial development plans for DUSA Events, Functions and Catering Services.

To work in partnership with the Head of Operations (Student Experience) to create and implement commercial development plans for retail and diversify income streams ensuring the long-term sustainability of the Association and its principal activities, as detailed in the Strategic Plan.

To ensure the timely production of annual financial statements for the limited company, consolidated accounts for the charitable group, and lead their audit, filing and distribution.

To ensure accurate preparation and submission of corporation tax and VAT returns as required, taking specialist advice as necessary.

To lead the production of strategy documents and associated forecasts, annual budgets and forecast revisions and other forecasts or analyses of performance as required for both internal and external use.

To ensure the maintenance of appropriate accounting records and ensure timely production of management information for the charity and limited company in a format and frequency directed by the CEO/Board of Trustees.

To assist in the development of policies and procedures for the charity and limited company, including, but not limited to, those affecting risk management and financial controls.

To manage the outsourced payroll and ensure that all pension requirements are fulfilled in a timely manner.

To ensure that relevant financial returns are provided to all external bodies (HMRC, Charities Commission, Companies House etc.) in a timely manner.

Support the development of new financial systems and controls across the organisation, where required.

To identify opportunities and efficiencies to improve the DUSA offering and ensure best value.

To be an ambassador for DUSA by upholding the culture statement and staff code of conduct, adhering to policies and procedures and promoting DUSA values at all times.

To carry out any other duties commensurate with the post as agreed with the Chief Executive.

Direct Leadership and Management responsibility for the Finance Team


The Finance team supports all stakeholders within DUSA with all aspects of financial processing, financial planning and management accounting. Ensuring that as a sector leading charity we continue to steward the financial resources available to maximize the impact they have over time. The successful candidate will play a key part in determining both the trading and financial strategy in partnership with the CEO, which will provide long term financial sustainability. 


DUSA operates a circular economy with a keen focus on environmental impact and reducing our carbon footprint. All surpluses generated from trading activity in our retail, food and beverage outlets, nightclubs and events programme are reinvested in representing students and providing innovative and excellent services, that transform their lives.


The post-holder will be directly responsible for supporting, supervising and development of the finance team. The finance team are responsible for:

General Ledger

Managing the Sage200 Finance system.

Preparation of monthly management accounts.

Preparing, posting and supervising of general ledger journals.

Ensuring fixed asset additions are processed in accordance with policy.

Processing of general ledger payments and receipts.

Completing monthly bank reconciliations.

Monthly management account adjustments and reconciliation to control accounts.

Routine control accounts checks

Purchase Ledger

Reviewing purchase invoices for correct cost, account and VAT coding, checking to budget and ensuring authorised as per the financial signing limits.

Liaison with budget holders, staff and external suppliers to resolve queries in relation to invoicing and payments.

Supervising payment runs.

Monitoring outstanding creditors & investigating credit balances.

Preparing and posting of journals.

Supervising the reconciling of purchase ledger accounts to supplier statements.

Credit card allocation and reconciliations.

Ensuring internal and external finance procedures are adhered to and regularly updated and reviewed.

Advising CEO and Management Team on Accounts Payable issues, trading trends, financial planning and risks.

Sales Ledger and Credit control.

Processing of Daily Banking, detailing income from venues and DUSA clubs & societies.

Processing of sundry bank receipts, including income collected via web such as club and society membership fees, card receipts, interest, and other income using Sage200.

Raising sales invoices e.g. for sponsorship and event income.

Timely and accurate completion of sales ledger and customer account reconciliations.

Update sales ledger customer account and cashbook as and when income is received.

Liaise with customers regarding any queries regarding sales invoices.

Monitor aged debtors and actively manage the recovery of debt, liaising with budget holders and customers, and keeping a record of communications.

Advising CEO/Management Team on Sales Ledger and credit control issues.

Supervising and processing of journals as requested, including allocation of DUSA grants to individual clubs and societies.

Facilitating regular reporting for clubs and societies.


The Person

Trustworthy.

Good Communication and Leadership Skills.

Ability to operate autonomously and on own initiative.

Positive can-do' attitude.

Strong Team player.

Commitment to equality, diversity and inclusion.

Excellent time management skills.

Flexibility to working hours.

Friendly and approachable


Qualifications/Knowledge/Experience

A degree level qualification, or equivalent work experience, in a relevant discipline.

Ability to think strategically and innovatively and to turn that thinking into realistic plans and workflows.

Strong analytical skills and clear judgement when tasked with tough decision making.

An independent leader with confidence grounded in well-developed self-knowledge and integrity.

A track record of building and leading high performing diverse teams through an inclusive and empowering leadership style.

Track record of effective performance management and continuous improvement.

The ability to be accessible to all colleagues while managing time effectively and fulfilling the strategic needs of the role.

Excellent communication, influencing and negotiation skills.

Ability to direct flexible teams of staff to achieve challenging delivery objectives.

Ability to manage your time and workload effectively to meet deadlines.

Ability to effectively evidence and plan work.

Ability to work collaboratively as part of a team and on own initiative.

Ability to understand, interpret and communicate financial information (E.g. SOFA, Management Accounts, Balance Sheet and Cashflow).

Experience and understanding of complex stakeholder management, where extensive relationship or consensus building was required.

Experience of managing organisational or departmental budgets, developing and implementing financial systems and controls.

Experience of developing and/or implementing Income Generation and/or commercial development strategies.

Competent in use of standard office packages (Word; excel; presentation software).

Excellent attention to detail.

Demonstrable experience of leadership, management and development of people.


Desirable

Experience of working at a senior level in a complex customer-focussed organisation or service industry.

Understanding of the specific financial needs of the charity/not-for-profit sector (including SORP; fund accounting etc.).

Advanced Excel

Charity Accounts experience.

Accounts preparation experience (statutory & management accounts).

Supervision of Payroll.

Knowledge of VAT (as applicable to charities).

Knowledge of Corporation Tax (as applicable to charities and their subsidiaries).

Knowledge and experience of Sage200 accounting software.

Knowledge of the Scottish higher education sector.

Knowledge of charity governance and legal framework.


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