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Clerk III- Cashier

Location
Abilene, Texas
Job Type
Permanent
Posted
8 Sep 2022
Job/Position DescriptionClerk IIIThe Clerk III reports directly to the Financial Officer at the facility (state hospital or state-supported living center) and provides administrative and financial support services. The Clerk IV routinely performs advanced (senior-level) clerical and financial work for the financial office in areas of bookkeeping and financial activities (such as, compiling and tabulation of data), inventory audits, and mail processing. Is also responsible for the coordinating of clerical activities including requesting materials and office supplies, handling and transporting facility documents or mail and maintaining accurate financial files.The Clerk III has a working knowledge of the HHSC rules and facility policies and procedures, demonstrates the ability to communicate clearly both orally and in writing and provides training as needed to other employees. Completion of job duties requires working under limited supervision with considerable latitude for the use of initiative and independent judgement and provides excellent customer service to all consumers. Essential Job FunctionsAttends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.Responsible for receiving, sorting, date stamping, and distributing all the campus mail from the post office.Participates in the daily run to the local post office to pickup and drop off mail. Receiving, filing, and storing of completed purchase vouchers and journal vouchers (Regional facility) and deposit vouchers. Coordinates requesting materials, postage, registered mail, packages and other office supplies with Financial Officer. Assist in maintaining the storage, tracking log, and release of personal effects. Receive patient personal effects from admissions and/or unit drop-off boxes. Perform annual escheats of patientand;s personal effects. Coordinate with the Accounting Technician II (NRAO) or Accountant I (RBMO) in distribution of payroll warrants. Distributes cash per patient special requests or client outings. Writes receipts to reflect the source of the funds (petty cash or trust fund) and the purpose of the payment. Receives unused funds back, reconciles the petty cash box, and communicates with the Accountant I (RBMO) the balances needed to replenish the petty cash. Prepares daily receipts (call in sheets) and daily bank deposits. Receives funds (cash or check) through mail or at the cashier window. Writes receipts and pulls all documentation together for the Accounting Technician II to deposit. Assist the Property Department on their annual asset inventory for all assets in the accounting department. Assist with canteen inventory (if one on the campus) to inventory the stock at the canteen. Other duties as assigned include but are not limited to administration, cashiers, and fiscal services. Provides training on tasks to new employees in the same role. Participate and/or serve in a supporting role to meet the agencyand;s obligation for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. Registrations, Licensure Requirements or CertificationsRequires a valid driverand;s license Knowledge Skills AbilitiesKnowledge of clerical and financial procedures; proper use of spelling, punctuation, grammar, and arithmetic; of business and financial policies and procedures; and of records administration and postage procedures. Copy the URL in the preceding sentence to an Internet Explorer browser to apply to the job directly through the Texas Health and Human Services Career Portal.

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Details

  • Job Reference: 707267478-2
  • Date Posted: 8 September 2022
  • Recruiter: Texas State Job Bank
  • Location: Abilene, Texas
  • Salary: On Application
  • Sector: Administration
  • Job Type: Permanent