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Agency Payroll Coordinator

Indianapolis, Indiana
Remote Working
Remote Working
Job Type
8 Sep 2022
Agency Payroll Coordinator

Date Posted: Sep 14, 2022

Requisition ID: 390723


Indianapolis, IN, US, 46204

Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indianas communities every day.

At the State of Indiana, we dont just talk about diversity and inclusion Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to interview and to perform the essential functions of a role.

Next Level benefits at the State of Indiana are here! Be sure to review our expanded benefit package offerings below.

About the Department of Child Services:

Mission: The Indiana Department of Child Services leads the states response to allegations of child abuse and neglect and facilitates child support payments. We consider the needs and values of all we serve in our efforts to protect children while keeping families together whenever possible.

Vision: Children will live in safe, healthy and supportive families and communities.

Values: We at the Indiana Department of Child Services empower our team, in collaboration with state and local partners, to make decisions in the best interest of every child in our care by embracing:

Respect for all

Racial justice

Diversity and inclusion

A culture of safety

A commitment to continuous improvement


The starting salary for this position is $30,082.

Role Overview:

As an Agency Payroll Accountant, you will be part of a small team that ensures all aspects of agency payroll is ready to be processed on a bi-weekly basis including frequent communication with employees, supervisors, and business partners such as HR, SPD Employee Relations, the state's disability administrator (JWF), and the Auditors Office; along with answering employee pay, benefit, and leave inquiries.

A Day in the Life:

The essential functions of this role are as follows:
  • Advise the supervisor of the status of all accounts.
  • Assist management in the preparation of agency or program area budget requests.
  • Develop and recommend implementation of new accounting methods and procedures pertaining to this positions area of responsibility.
  • Advise program staff on accounting matters relating to specific program funding.
  • Assist in the development and maintenance of general policies for a fiscal program.
  • Coordinate use of the computerized accounting system within the assigned area.
  • Certify the accuracy of financial records and accounts.
  • Analyze and interpret financial statements and reports for accuracy.
  • Control the flow of appropriated funds.
  • Reconcile complex discrepancies between accounts and notifies the appropriate department or supervisor of errors.
  • Interact with, and respond to, state and federal audit representatives.
  • Make necessary adjustments to close books.
The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

What You'll Need for Success:

You must meet the following requirements to be considered for employment:
  • Thorough knowledge of theories, principles, and practices of public accounting.
  • Thorough knowledge of federal and state accounting laws, policies, and procedures.
  • Thorough knowledge of agency organization and function.
  • Thorough knowledge of automated accounting systems.
  • Ability to solve relatively complex accounting and budgeting problems.
  • Ability to develop accounting methods and procedures to meet agency needs.
  • Ability to assist in budget preparation.
  • Ability to prepare and interpret financial statements and reports.
  • Ability to reconcile discrepancies in accounts.
  • Ability to develop effective work relationships.
  • Effective communication skills.
Supervisory Responsibilities/Direct Reports:

This role may serve as a team lead for an assigned work group.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
  • Three (3) medical plan options (including RX coverage) as well as vision and dental plans
  • Wellness program (offers premium discount for the medical plan and gift cards)
  • Health savings account, which includes bi-weekly state contribution
  • Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
  • Deferred compensation 457B account (similar to 401k plan) with employer match
  • Two (2) fully-funded pension plan options
  • A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid new parent leave
  • Up to 15 hours of paid community service leave
  • Combined 180 hours of paid vacation, personal, and sick leave time off
  • 12 paid holidays, 14 on election years
  • Education Reimbursement Program
  • Group life insurance
  • Referral Bonus program
  • Employee assistance program that allows for covered behavioral health visits
  • Qualified employer for the Public Service Loan Forgiveness Program
  • Free Parking for most positions
  • Free LinkedIn Learning access

    Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer.

Current Employee? Click here () to apply.

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  • Job Reference: 707262260-2
  • Date Posted: 8 September 2022
  • Recruiter: State of Indiana
  • Location: Indianapolis, Indiana
  • Remote Working: Some remote working possible
  • Salary: On Application
  • Sector: HR / Recruitment
  • Job Type: Permanent